Information Manager - Construction Documentation

ZutecDublin, County Dublin, Ireland

On-site Full-time

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Experience Level

Manager

Qualifications

What are we looking for?1. Project and Task ManagementPlan and manage the documentation delivery program for each project, from setup to final handover. Break down project requirements into clear tasks, schedules, and priorities for yourself and any supporting team members. Monitor progress against deadlines, proactively identify delays, and implement recovery actions. Coordinate documentation activities across multiple live projects, ensuring consistent quality and timely delivery. Maintain up-to-date project trackers, action logs, and status reports.2. Documentation CoordinationManage the flow of documents and data into the Zutec platform and other agreed systems. Request, follow up, and coordinate documentation from all relevant stakeholders, including contractors, sub-contractors, suppliers, design teams, and clients. Ensure all documents are accurately named, organized, and filed appropriately.

About the job

About Us

Zutec is an innovative and rapidly expanding technology company providing cutting-edge cloud-based software solutions for the construction property sector. We specialize in premier offerings for Document Management, Quality Management, Handover Management, and Asset Management. With more than 35 million building documents and 1.5 million building units digitized, we are actively managing assets worth £250 billion across the UK and Ireland. Our secure and user-friendly cloud software, complemented by mobile solutions, is designed to save time and costs for asset owners, contractors, housebuilders, and developers while ensuring compliance throughout the entire building lifecycle. With a global presence, including offices in London and Dublin, it’s an exciting time to join Zutec as we grow our team and offer opportunities for career advancement to high achievers.

The Role

The Information Manager plays a critical role in planning, coordinating, and delivering comprehensive, accurate, and compliant construction handover documentation for building projects, including Safety Files and O&M Manuals. This position requires strong project management, meticulous task management, and exceptional communication and presentation skills to ensure clients receive high-quality digital handover information that enhances operational efficiency.

Key Objectives of the Role

Oversee the complete delivery process of construction documentation handover (Safety Files and O&M Manuals) for various projects.
Ensure all essential documentation is requested, received, verified, and compiled according to client, statutory, and contractual standards.
Act as the primary point of contact for clients and project teams regarding all matters related to handover documentation.
Represent Zutec in a professional manner during meetings and presentations with clients and project stakeholders.

About Zutec

Zutec is a leading technology firm that specializes in providing innovative cloud-based solutions tailored for the construction property industry. Our mission is to streamline the documentation and management processes, helping companies thrive by digitizing and managing their building assets efficiently.

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