About the job
The Law Firm Billing Specialist plays a crucial role in overseeing the billing processes and arrangements for assigned attorney portfolios. This position requires meticulous attention to detail and strong communication skills.
Key Responsibilities:
- Verify billing rates with analysts, review and apply outside counsel guidelines, monitor fee caps, tier discounts, and matter budgets. Set up alerts and liaise with the firm’s Billing & Intake Committee regarding discounts, write-downs, and write-offs.
- Manage the complete billing cycle from prebill to final bill, ensuring billing attorneys receive accurate prebills and that they are returned promptly. Submit finalized bills/eBills in the specified formats and ensure they are posted in the accounting system.
- Collaborate with eBilling Coordinators for new client account setups based on eBilling requirements, and work alongside the Accounting Systems Administrator to ensure compliance with client billing guidelines.
- Communicate effectively with clients regarding billing arrangements, providing requested information about special billing setups and responding to inquiries.
- Address inquiries related to accruals, audits, and payment reports. Offer recommendations based on billing trends and prepare ad hoc reports as necessary.
- Maintain up-to-date pre-bill statuses within the billing system for assigned portfolios.
- Monitor unapplied credit balances and assist Accounts Receivable with payment applications, keeping partners informed about available funds.
