Office Manager and Executive Assistant

Key Responsibilities:Oversee daily operations of the Chicago office, ensuring a professional, organized, and welcoming atmosphere. Manage relationships with office vendors, oversee supplies, and coordinate facilities maintenance requests. Collaborate with People Operations on employee onboarding, offboarding, and in-office experience initiatives. Handle office logistics including mail distribution, badge issuance, visitor management, and workspace readiness. Plan and execute in-office events, leadership visits, and team gatherings. Ensure compliance with office policies, safety standards, and regulatory requirements. Organize team outings and events to foster a vibrant office culture. Executive Assistant Responsibilities:Manage calendars, schedule appointments, and coordinate travel for the Executive Leadership Team (excluding the CEO). Facilitate meetings, offsites, and leadership events, ensuring thorough organization and follow-up. Prepare meeting materials, agendas, and assist with follow-ups as necessary. Support expense management and other administrative tasks. Establish a relationship of trust with executives, maintaining a high level of discretion and professionalism. Work closely with the Executive Assistant to the CEO to ensure cohesive support across the leadership team. Collaborate with People Operations, Finance, and IT to enhance office operations and employee experiences.