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Procurement Analyst

Prime SystemIslamabad, Islamabad Capital Territory, Pakistan
On-site Full-time

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Experience Level

Experience

Qualifications

3-5 years of experience in procurement, operations, or order management roles. Proven ability to handle high-volume administrative and operational tasks efficiently. Familiarity with ticketing systems, CRM tools, or procurement platforms. Advanced skills in Microsoft Office, particularly Excel, Outlook, and Teams. Experience in vendor coordination and license management is a plus.

About the job

Position: Procurement Analyst

Location: Islamabad, Pakistan
Working Hours: 5 PM - 2 AM PKT

Overview

We are looking for a meticulous and organized Procurement Analyst to enhance our procurement operations. This role is pivotal in overseeing daily procurement tasks, coordinating across departments, and ensuring the accuracy of data and process efficiency. The successful candidate will manage order processing, vendor communication, license management, and ticket tracking while thriving in a dynamic environment. Strong communication skills and the capability to collaborate with sales, technical, and management teams are essential.

Key Responsibilities

  • Oversee comprehensive order processing, which includes monitoring order status, updating records, and executing approved quotes promptly.
  • Serve as the main contact for procurement inquiries, effectively managing communications through emails and Teams, and facilitating collaboration among sales, technical, billing, and management teams.
  • Maintain ticket workflows by managing reminders, conducting regular updates, and ensuring timely documentation and status reporting.
  • Conduct monthly credit card reconciliations to support accurate billing and documentation.
  • Regularly review and clean up sales orders and opportunities to maintain data integrity.
  • Follow up on pending tickets and ensure that all outstanding items are actively addressed.
  • Process various configuration and procurement tickets, including server warranties and software licenses.
  • Manage Microsoft license requests and ensure compliance with internal procurement processes.
  • Generate shipping labels and organize procurement documentation to align with internal standards.
  • Engage in daily huddles, weekly check-ins, and monthly operational meetings, ensuring accountability for regular tasks.

Qualifications

  • 3-5 years of experience in procurement, operations, or order management roles.
  • Proven ability to handle high-volume administrative and operational tasks efficiently.
  • Familiarity with ticketing systems, CRM tools, or procurement platforms.
  • Advanced skills in Microsoft Office, particularly Excel, Outlook, and Teams.
  • Experience in vendor coordination and license management is a plus.

About Prime System

Prime System is dedicated to optimizing procurement processes and enhancing operational efficiency. We foster a collaborative work environment where team members can thrive and contribute to our mission of excellence in procurement.

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