About the job
About the Role
Treantly is seeking a detail-oriented and innovative Virtual Assistant to facilitate project management within our dynamic production and storytelling environment. This role emphasizes coordination, communication, and execution, complemented by a layer of creative insight and AI-assisted asset generation as necessary.
As a key liaison among clients, creative teams, and leadership, you will ensure that concepts are effectively articulated, projects progress smoothly, and the final products adhere to brand standards.
What You’ll Do
1. Creative Project Coordination
- Oversee incoming creative requests from clients, including video, photo, social media, and campaigns.
- Transform vague ideas into precise and structured briefs.
- Delegate and coordinate tasks among editors, designers, and collaborators.
- Monitor timelines, deliverables, and project statuses across multiple assignments.
- Maintain organized systems using tools like Notion, Trello, and Google Drive.
2. Client Communication & Flow Management
- Act as a consistent and professional point of contact for all project-related inquiries.
- Provide updates, solicit feedback, and ensure clear and efficient communication.
- Translate unclear or incomplete requests into actionable directives.
- Ensure clients remain informed, supported, and confident throughout the project lifecycle.
3. Creative Handoff & Quality Control
- Prepare clear, actionable handoffs for editors and creative personnel.
- Verify that all deliverables adhere to brand voice, tone, and platform specifications (such as Instagram, TikTok, YouTube).
- Conduct light quality control prior to delivery, ensuring brand alignment and creative direction.
4. AI-Assisted Creative Support
- Occasionally create final assets under tight deadlines, including images, short-form videos, and conceptual visuals.
- Utilize AI tools such as Higgsfield, Kive, Runway, and ChatGPT.
- Exhibit a strong eye for design and the ability to match the aesthetics of different brands.
5. Scheduling & Logistics
- Organize shoot schedules, deliverables, and timelines.
- Coordinate internal and client meetings, prioritizing projects and managing shifting timelines.
- Assist with light production planning as necessary.
6. Production Support
- Help organize shot lists, deliverables, and creative assets.
- Facilitate projects involving direct photography or video capture.
- Ensure that assets are systematically organized and prepared for post-production.
