HR & Office Administration Specialist

Company Overview:Established in 2002, DVI Solutions has emerged as a premier provider of audio-visual solutions, empowering our clients to enhance communication and collaboration, whether they are in the same office or across the globe. Our reach extends across Japan, Singapore, Thailand, Shanghai, Hong Kong, the Philippines, Vietnam, India, Malaysia, and In…

Secure Your Future with AvePoint AvePoint stands as a premier global leader in data management and governance, empowering over 21,000 customers worldwide to optimize their digital workplaces across platforms such as Microsoft, Google, and Salesforce. Our extensive global channel partner program encompasses more than 3,500 managed service providers, value-added resellers, and systems integrators, with our solutions featured in over 100 cloud marketplaces. To learn more, visit www.avepoint.com. At AvePoint, we are deeply committed to investing in our team members. Our culture, characterized by agility, passion, and collaboration, enables you to define your career path, make a meaningful impact, and take charge of your future. Discover how you can unleash your potential with us! Role Overview: As a vital member of our Project and Operations Administrative support team, this position plays a key role in aiding Project Managers to ensure smooth and efficient application system operations and monitoring across our organization. The ideal candidate will collaborate with cross-functional teams to provide essential support, significantly contributing to our organization's technology projects and operations. Key Responsibilities: Serve as the primary liaison for the Project Manager regarding augmented resources and intern administration, including requisition, timesheet tracking, reflection reports, and leave applications. Assist Project Managers in hiring and onboarding/offboarding project team members, ensuring completion of Security Clearance and onboarding/offboarding checklists. Support Project Managers with project administration tasks such as financial tracking and monitoring of augmented resources’ renewal. Contribute to Project and Operation Documentation and tracking, including pre-audit preparations for audits. Monitor account and vulnerability compliance status and incident tracking. Prepare operational statistics and performance metrics for weekly operations meetings to adhere to key risk indicators for running projects and operations. Desired Qualifications: A degree in business management, business administration, or a related field. Over 5 years of experience in a Project Administration/PMO role or a similar project administrative position, preferably within the IT sector or related industries. Exceptional attention to detail and a meticulous approach to tasks. Ability to work autonomously and take responsibility for project deliverables. Understanding of organizational effectiveness and operational efficiencies.

Encora is seeking an On-Demand Administrator based in Singapore to manage and enhance our Content Manager OnDemand (CMOD) infrastructure. This position focuses on maintaining system performance, supporting mainframe onboarding, and driving automation to streamline operations. Role overview The On-Demand Administrator will oversee all aspects of CMOD hardware and software, manage report generation and user access, and ensure smooth operation of associated platforms. The role includes automating repetitive tasks, supporting report offloading, and troubleshooting production issues as they arise. What you will do Administer and configure CMOD systems, including hardware, software, and user management. Support EOSA report offloading and facilitate onboarding for mainframe environments. Automate routine processes using scripting languages such as Shell and Python. Monitor and maintain database, cache storage, and archive systems for optimal performance. Set up report indexing, storage configurations, and workflow processes. Create and manage application groups, applications, and folders within CMOD. Oversee backup, recovery, and performance tuning of CMOD platforms. Troubleshoot system issues, manage service requests, and resolve production incidents. Analyze system performance and recommend process improvements. Technical competencies Hands-on experience with CMOD, ODF, ERM, ODWEK, and CMOD indexing. Proficiency in programming and scripting languages: Shell, Java, PowerShell, NodeJS, and Python. Familiarity with databases such as Oracle, DB2, MariaDB, and MySQL. Understanding of RESTful APIs and their integration. Experience with DevOps and development tools: GIT, Jenkins, JIRA, Nexus, SonarQube, and Bitbucket. Requirements Demonstrated experience in CMOD administration. Strong skills in scripting and automation. Solid background in database management and RESTful API integration. Experience working with DevOps tools, particularly GIT and Jenkins.

Join our dynamic team at SGS as an Administrative Associate, where you will play a crucial role in supporting our Inspection and Field Testing department. This position is designed for proactive individuals who thrive in a fast-paced environment and are eager to contribute to operational excellence.As an Administrative Associate, you will be responsible for handling administrative tasks that ensure the smooth functioning of our department. Your organizational skills will be key in managing schedules, coordinating meetings, and maintaining documentation. This role offers a fantastic opportunity to develop your administrative skills while working with a collaborative team.

Role Overview SGS is hiring an Administrative Associate in Singapore. This role supports management and general administration, helping daily operations run smoothly. The position suits those starting their career and seeking a collaborative workplace.

We are seeking a dedicated and detail-oriented Operations Administrator to join our dynamic team at Accor Corporate in Singapore. This pivotal role will support our operational procedures, ensuring efficiency and effectiveness in our daily activities. As an Operations Administrator, you will be responsible for managing administrative tasks, assisting in project coordination, and contributing to process improvements that enhance our operational performance.

We are seeking a motivated and detail-oriented Administrative Associate to join our team at SGS in Singapore. In this role, you will support various departments including Certification, Consulting, Training, and Other Services, ensuring smooth operations and effective communication across teams. Your responsibilities will involve managing schedules, coordinating meetings, and providing administrative support to enhance productivity.

Role Overview:Join our team as a Unix System Administrator, where you will oversee system administration and maintenance across various environments, including production, disaster recovery (DR), and testing. Your expertise with Sun Solaris and Linux servers will ensure the reliability and security of our IT infrastructure.Key Responsibilities:- Administer and maintain systems in a diverse environment, ensuring optimal performance and reliability through system upgrades and enhancements.- Implement security hardening measures and apply necessary patches to safeguard system integrity.- Monitor IT infrastructure components for obsolescence, ensuring timely updates and replacements.- Manage system passwords and certificates to uphold security protocols.- Establish and maintain a robust backup and database archiving schedule to support data recoverability and business continuity.- Develop disaster recovery plans, conducting regular tests to ensure standby equipment usability.- Oversee the User Acceptance Testing (UAT) process and maintain the UAT environment.- Provide technical support (level 3) to end-users, efficiently addressing complex issues.- Deliver second-level support, resolving incidents and problems according to established Service Level Agreements (SLAs).- Diagnose incidents, propose solutions, and implement preventive measures to avoid recurrence.

The Salesforce Administrator plays a crucial role in managing and optimizing the Salesforce platform. This position is vital for ensuring system stability, supporting business users, assessing and implementing enhancement requests, and driving continuous improvements in CRM processes and data management.

Join Our Team as a Project Administrator!We are looking for a dedicated and experienced Project Administrator to support our dynamic project management team at Yorktel-Kinly. This is a full-time position on a 12-month contract, with the potential for extension or permanent placement.In this role, you will play a crucial part in ensuring the successful delivery of projects by coordinating essential administrative tasks, maintaining meticulous project documentation, and fostering seamless communication among stakeholders.About Us:Yorktel-Kinly is a leading global provider of collaboration solutions, systems integration, and managed services. With a focus on transforming workspaces and simplifying complexities, we empower teams to work more efficiently and effectively. Our extensive expertise spans AI-driven room monitoring, round-the-clock support, and a unique enterprise service layer, all designed to enhance agility, efficiency, and precision in our operations.With a presence in 27 offices across 11 countries and a strong workforce of 1,600 professionals, we boast over 900 specialist accreditations and 40 years of industry experience. We are proud to serve 2,500 customers worldwide, delivering scalable, secure, and sustainable solutions.Key Responsibilities:Provide comprehensive administrative support to the Project Management Team.Accurately prepare documents and manage data according to global standards.Collaborate closely with Project Managers to ensure timely and efficient documentation submissions.Review and verify documentation prepared by team members prior to external submission.Track and fulfill client-specific documentation requirements.Assist with procurement activities, including issuing purchase orders based on the latest bill of materials.Monitor hardware procurement status and support asset management efforts.Coordinate logistics arrangements for site activities and other related tasks.

Join sikaag as a Senior Executive in Office Administration, where you will play a pivotal role in managing administrative functions and supporting the executive team. We are looking for a dedicated professional who excels in organization, communication, and multi-tasking.

fuku seeks a Unix Administrator for a contract role in Singapore. This position requires flexibility to work a rotational shift schedule. Role overview This role centers on managing and maintaining Unix systems. The Unix Administrator monitors system performance and availability, addressing issues as they arise to help ensure reliable operations. Key responsibilities Oversee the daily management of Unix systems Track system performance and uptime Troubleshoot and resolve technical issues to support smooth system functioning Requirements Background in Unix administration Ability to work within a rotational shift schedule Strong skills in problem-solving and troubleshooting This contract suits those who want direct involvement with Unix environments and can adjust to shifting priorities and schedules.

Join Accion Labs as a Project Administrator where you will play a key role in supporting project management efforts. Your responsibilities will include coordinating project activities, maintaining project documentation, and facilitating communication between project stakeholders. We are looking for a detail-oriented individual who thrives in a dynamic environment and is eager to contribute to the success of our projects.

Join Accion Labs as a PMO Administrator, where you will play a crucial role in supporting project management operations. In this dynamic position, you will assist in the coordination and administration of project management activities.

As a Logistics Administrator at fuku, you will play a crucial role in ensuring the accuracy and efficiency of our logistics operations. Your responsibilities will include:- Receiving and verifying incoming documents for accuracy and completeness.- Confirming customer shipping requirements and preferred shipping methods.- Timely issuance of sales orders and accurate billing, with all necessary supporting documents uploaded to the ERP system.- Updating documents in Excel and effectively communicating relevant information to the operations team.- Ensuring consistency by matching packing documents with the Shipment Management System (SMS).- Performing various ERP system tasks such as creating purchase requests, receipts, and facilitating stock transfers.- Conducting weekly and monthly cycle counts, validating results, and updating the ERP system.- Engaging with customers via email, Teams, and phone to meet their logistics needs.- Collaborating with various teams to fulfill customer orders efficiently.- Completing ad-hoc tasks assigned by supervisors and managers as needed.

As an Administrative Assistant at fuku, you will play a vital role in ensuring the smooth functioning of our office operations. Your responsibilities will include:- Providing comprehensive administrative support to enhance the efficiency of the office.- Organizing and managing schedules, appointments, and meetings for executives and team members.- Preparing and meticulously editing correspondence, reports, and presentations with a keen eye for detail.- Maintaining and updating company records, databases, and filing systems for easy access.- Handling incoming calls, emails, and inquiries with professionalism and promptness.- Coordinating travel arrangements, including booking flights, accommodations, and transportation.- Assisting in the planning and execution of corporate events and meetings.- Monitoring office supplies and placing orders as necessary to ensure uninterrupted operations.- Collaborating with a variety of departments to support organizational objectives and initiatives.- Undertaking additional administrative tasks as directed by management.

Join Accion Labs as a Project Administrator, where you will play a vital role in supporting project management efforts. This position requires a proactive individual who can effectively coordinate tasks, manage timelines, and facilitate communication among team members to ensure project success.

WildBrain seeks a Contracts Administrator based in Singapore to support contract management activities in the media and entertainment industry. This entry-level role centers on maintaining accurate records and assisting with the company’s contracting processes. Key responsibilities Assist in preparing, reviewing, and organizing contracts Help verify that contracts align with company policies and legal requirements Coordinate with various teams to facilitate contract workflows Requirements Strong attention to detail Organizational skills to manage multiple documents and tasks Ability to work collaboratively with colleagues from different departments

Role SummaryResponsibilities: As an Office Administrator, you will ensure the seamless operation of our Singapore office. This role offers you a chance to engage with various aspects of our company, including office management, facilities, IT, and recruitment administration. You will provide vital administrative support to our Management team.Salary: S$2,800 to S$3,500 monthly, commensurate with your experience.Benefits: Enjoy a generous holiday allowance, flexible working hours, private medical insurance, comprehensive travel insurance, full funding for external training, and more, detailed here.Role Type: This is a full-time, permanent position requiring five days a week in our Singapore office.Start Date: We are recruiting for start dates throughout 2026, occurring monthly.Location: This opportunity is based in our Singapore office.About the RoleWe are looking for a proactive and enthusiastic individual to facilitate the efficient functioning of our Singapore office. This diverse role allows you to engage with various components of our operations, including office management, facilities, IT, recruitment administration, travel coordination, and event planning. You will work on-site five days a week alongside approximately 50 team members, with opportunities for growth as our team expands.Your contribution will be essential in supporting our client delivery team to uphold our commitment to exceptional customer service and the provision of high-quality work. You will benefit from training and mentorship from seasoned colleagues within our global and local Operations teams, allowing you to shape your role and enhance office processes for improved efficiency.Key Responsibilities:Manage essential office supplies and IT equipment.Implement established IT procedures.Facilitate office purchases and process expenses.Maintain strong relationships with service providers and suppliers.Ensure a safe, tidy, and professional office environment through health and safety assessments.Welcome visitors and coordinate office visits for colleagues and clients.Handle incoming calls and messages.Organize domestic and international shipments.Coordinate external events, including client meetings and attendance at scientific congresses, as well as internal social events.Schedule meetings and arrange logistics for off-site gatherings.

About UsLove, Bonito is the premier womenswear brand in Southeast Asia, dedicated to empowering women to express their confidence through style. From our headquarters in Singapore, we have transformed from a modest online startup into a thriving multi-channel business with over 20 stores across Asia and a robust online presence.As we look to the next decade, we aim to expand into new categories, markets, wholesale partnerships, and brand acquisitions. Our vision is to evolve into a next-generation regional consumer group that harmonizes heart with performance, creativity with technology.At our core, we are a team of builders, dreamers, and doers who understand that culture is more than just words—it's reflected in our daily actions. We thrive in a fast-paced environment, are driven by curiosity, and are willing to take bold risks on ideas and individuals we believe in. You will find a community here that encourages growth, trusts you to lead, and celebrates your individuality. Together, we are redefining the future of Asian brands from Southeast Asia to the global stage.Why Join Us?At Love, Bonito, your role is more than just a job; it’s about building a movement. We are creating a lean, bold, and heartfelt organization where every individual can make a significant impact. Here’s what you can expect:Purpose with Performance: We aim to establish a world-class Asian brand that competes on a global scale. We uphold high standards and act with purpose, integrity, and excellence. Join us if you are passionate about delivering exceptional customer service and creating meaningful impacts!Real Growth: We are known for our dynamic and fast-paced environment. You will be expected to learn quickly, push beyond your comfort zone, and collaborate with colleagues who challenge and support you. If you're seeking a structured, comfortable setup, this may not be the place for you. However, if you're excited about building, shaping, and making a difference together, we welcome you!Culture at Our Core: If you appreciate an environment free from corporate formalities, you will fit right in. We lead with empathy, celebrate diversity, and believe that excellence comes through trust rather than titles. Teamwork and effective collaboration are essential, and we believe that together we can achieve greater heights. If these values resonate with you, come and be part of #TeamLB!Join us in redefining what it means to create a lasting consumer group—rooted in Asia and reaching out to the world.The RoleAs we embark on our next phase of growth and profitability, we are seeking a System Administrator to oversee the maintenance, upgrades, and management of our software, hardware, and networks. Resourcefulness is a key trait for this role. You should possess the ability to diagnose and swiftly resolve issues while communicating effectively with various stakeholders.