Team Assistant (m/w/d) – Office Management & Organization

atparchitekteningenieureWien

On-site Full-time

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Experience Level

Experience

Qualifications

Proven experience in office administration or a related field. Strong organizational and multitasking skills. Excellent written and verbal communication abilities. Proficiency in office software and technology. Ability to work collaboratively in a team-oriented environment.

About the job

We are seeking a dedicated and detail-oriented Team Assistant (m/w/d) to join our dynamic team at atparchitekteningenieure in Wien. In this full-time role, you will play a crucial part in supporting office management and organizational tasks that ensure the smooth running of our operations. Your responsibilities will include coordinating schedules, managing communications, and assisting with various administrative functions.

About atparchitekteningenieure

atparchitekteningenieure is a leading architectural and engineering firm based in Wien. We pride ourselves on our innovative designs and commitment to excellence in the industry. Our team is composed of passionate professionals who are dedicated to creating remarkable spaces and solutions for our clients.

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People Operations Generalist (Fixed-Term Contract)

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Contract|Hybrid|Vienna, Austria

About Sentry Sentry builds tools that help developers deliver better software, faster. With over $217 million raised and more than 100,000 organizations relying on our platform, including companies like Disney, Microsoft, and Atlassian, we focus on performance and error monitoring that streamlines development and boosts productivity. Our Vienna office follows a hybrid work schedule, with in-person collaboration on Mondays, Tuesdays, and Thursdays. Sentry values innovation and teamwork, aiming to make software monitoring more effective for developers everywhere. People Operations at Sentry The People Operations team supports Sentry’s growth by attracting and retaining top talent while keeping processes straightforward. We foster a culture that encourages development without unnecessary bureaucracy. This 13-month fixed-term role is based in Vienna and reports to the Head of HR in the U.S. We are looking for someone who enjoys working with people and operations in a global, multicultural setting. The role calls for autonomy, empathy, and a strong understanding of Austrian and European employment practices, while also aligning with U.S.-based HR operations. What You Will Do Oversee daily People Operations tasks for the Vienna office across the employee lifecycle: onboarding, offboarding, benefits, payroll coordination, immigration, and HRIS management. Support may also extend to the Amsterdam office and other EMEA locations. Work closely with internal and external partners, including Payroll, Legal, Finance, IT, Talent Acquisition, and Workplace, to ensure smooth operations and accurate data flow. Partner with global People and Legal teams to manage cross-border employment processes and maintain compliance with employment laws and regulations. Use HR data and metrics to guide decisions and improve organizational effectiveness. Contract Details This is a 13-month fixed-term position based in Vienna, Austria, with a hybrid in-office schedule.

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Greetings!We are on the lookout for you: our future expert.What we offer you: An exceptional apprenticeship program – in 2024, we were awarded the State Prize for Best Training Companies, Fit for Future. A modern working environment with a reliable employer who has a sustainable mindset. Engaging tasks where you will progressively learn to take on responsibility. An international team. The XAL Academy. XAL in motion sports and health offerings. Access to our fitness center in the Graz headquarters. Collaborative events. Support from our apprenticeship coach. A strong team spirit. Awards and bonuses. Exciting career paths. And much more.Your responsibilities include:Supporting our sales branch in Styria with the complete order processing.Working with our ERP system and learning how to digitally record and process offers and orders.Assisting your colleagues in the creation of lighting concepts and crafting appealing presentations.Communication is key in your daily tasks – whether by phone or email.Being the point of contact for our customers and maintaining close internal communication with various departments.Your profile:You have successfully completed compulsory schooling.You have a passion for commercial and technical topics.You enjoy working on a computer and with various programs.You thrive in a team setting and enjoy communication with customers and colleagues.You work accurately, diligently, and take responsibility for your tasks.You wish to continue writing the XAL success story with us.We look forward to your application (motivation letter, CV, last school report). Because we believe in you!In your first year, you will receive an apprenticeship salary of 965.81 EUR gross/month.

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Apprentice Office Management Professional (m/f/d)

XAL Holding GmbH

Full-time|€1K/mo - €1K/mo|On-site|Leonding, Oberösterreich, Österreich

Hello.We are looking for you: our expert of tomorrow.What we offer you: An excellent apprenticeship – in 2024 we received the State Prize for Best Training Companies Fit for Future. A modern working environment at a reliable employer with a sustainable mindset. Engaging tasks where you will gradually learn to take on responsibilities. An international team. The XAL Academy. Joint events. Support from our apprenticeship coach. A strong team spirit. Awards and bonuses. Exciting career paths. And much more.Your ResponsibilitiesYou will assist our sales branch in Upper Austria with the entire order processing.In doing so, you will work with our ERP system and learn how offers and orders are recorded and processed digitally.You will support your colleagues in creating lighting concepts and designing appealing presentations.Communication is part of your daily routine – whether by phone or email.You will be the contact person for our customers and also maintain close communication with various departments internally.What You BringYou have successfully completed compulsory schooling.You are enthusiastic about commercial and technical topics.You enjoy working on the computer and with various programs.You like working in a team and enjoy exchanging ideas with customers and colleagues.You work precisely, carefully, and take responsibility for your tasks.You want to continue writing the XAL success story with us.We look forward to receiving your application (cover letter, CV, last certificate). Because: We believe in you.In the first year of training, you will receive an apprentice salary of €1,000.00 gross/month.

Nov 7, 2025

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Office Management for Architecture Firm in Vienna (m/w/d)

behfarchitects

Part-time|On-site|Wien, Wien, Österreich

behfarchitects is hiring an Office Manager (m/w/d) to join the team at the Vienna headquarters. This position keeps the office organized and ensures daily operations run smoothly. Collaboration and clear communication are part of the culture, and the company values those who help create a welcoming workplace. Role overview Serve as the first point of contact for visitors and callers at reception Coordinate daily office operations, including scheduling appointments, organizing meetings, and arranging travel Monitor and manage office materials and supplies Assist project teams by preparing graphics for presentations and proposal documents Handle basic technical tasks to keep the office running Manage organizational matters related to company vehicles Requirements Experience in office management or a similar administrative role Strong organizational skills and an interest in maintaining order Proactive, solution-oriented approach to challenges Enjoy working as part of a team and communicating openly Willingness to take responsibility and contribute to the office as an organizational hub behfarchitects is interested in learning about your experience, strengths, and which tasks you enjoy most. Benefits Fresh fruit and vegetables available in the office Monthly communal dinner on the first Monday Themed walking tours in Vienna Annual participation in the Business Run Office is easily accessible by public transport Christmas and summer events Working hours Monday to Thursday, 9:00 AM to 5:00 PM How to apply To apply, upload your cover letter, CV, and salary expectations. Claudia Stanzig is the contact person at the office.

Apr 27, 2026

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Team Assistant (m/w/d) – Office Management & Organization

atparchitekteningenieure

Full-time|On-site|Wien

Apr 30, 2026

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