About the job
Join MyOutDesk (MOD) as a Bilingual Executive Assistant supporting U. S.-based executives in the construction industry. We seek a proactive and detail-oriented partner who excels in transforming initial concepts into structured Standard Operating Procedures (SOPs), actionable tasks, or organized meetings.
This position is perfect for individuals familiar with construction terminology, including vendor pricing, delivery schedules, project bids, and governmental contracts. You will represent executives assertively and coordinate intricate logistics to free up valuable time for leadership. If you have experience in the U. S. market and are eager to thrive in a dynamic environment in San Isidro, this opportunity is for you.
Core Responsibilities
- Project Coordination: Manage project lifecycles to ensure timely completion through effective tracking of inventory and documentation.
- Executive Leverage: Handle daily email and calendar management, prioritizing meetings, and ensuring timely follow-ups.
- Supply Chain & Vendor Liaison: Work with vendors for pricing, order confirmations, and shipment tracking to keep projects on schedule.
- Systems Documentation: Convert raw ideas and recordings into well-structured SOPs, checklists, and training resources.
- Financial Oversight: Monitor invoices to ensure proper routing for approvals and payments.
- Communication Mastery: Act as a polished representative in communications with U. S. partners, site managers, and clients.
- Logistics Management: Organize comprehensive travel arrangements and maintain executive preferences for smooth itineraries.
- Operational Support: Prepare documents for signatures and systematically track files across platforms like Google Workspace or Microsoft 365.
