Dynamic Administrative Assistant Role

We are seeking a proactive Administrative Assistant to provide vital support to the Deputy Manager and ensure the seamless operation of our daily activities. This key role encompasses a variety of administrative tasks, including managing documentation, facilitating payment and expense processes, and offering crucial support to the Administration Department.

Key Responsibilities:

Office Administration:

• Manage correspondence, filing (both digital and physical), scheduling, and document preparation.
• Oversee office supplies and coordinate necessary approvals.
• Keep track of contract renewal dates, ensuring timely updates and monitoring.

Administrative Documentation & Invoice Management:

• Prepare and organize vendor-related documents, including invoices, purchase orders, and delivery notes.
• Translate and upload invoices into the company system efficiently.
• Ensure all related documents are filed appropriately for reference and auditing purposes.

HR & Staff Administrative Support:

• Maintain accurate employee records and track leave.
• Assist HR with relevant processes, such as training and seminars.
• Respond to employee inquiries regarding general HR matters in a timely manner.