About the job
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Disclaimer: This is a general outline for the Executive Assistant position. Specific responsibilities and tools will be elaborated during the final interview. It is essential to apply for the appropriate position based on your location and expertise. We value candidates who can excel in this role!
Executive Assistant
At Wing, we are on an exhilarating journey to transform the future of work for businesses across the globe! We aspire to be the premier destination for organizations looking to assemble exceptional teams and streamline their operations.
We are eager to welcome a talented Executive Assistant to our dynamic team, starting immediately!
Key Responsibilities:
1. Generate and send invoices, monitor payments, and accurately record company expenditures.
2. Collect and analyze data on industry trends and best practices, preparing insightful reports for comparative analysis.
3. Organize and maintain files and documents systematically.
4. Perform data entry tasks including lead lists, meeting minutes, transcription of audio files, payroll preparation, and research note organization.
5. Conduct product research, facilitate purchasing, and secure samples.
6. Maintain and update information for marketing and sales initiatives via a CRM system.
7. Oversee project monitoring, manage internal communications, and organize company data efficiently.
8. Coordinate team schedules, avoid conflicts, and ensure timely client meetings.
9. Arrange travel itineraries, including hotel bookings and rental cars.
10. Handle incoming calls, manage appointment scheduling, and conduct information inquiries.
11. Respond to emails, follow up on communications, organize inboxes according to client preferences, and alert clients about important messages.
12. Compile data and other materials into cohesive reports and presentation slides.
13. Upload videos, manage online reviews, and ensure the account profile remains current.
14. Perform ad hoc tasks as required.
Qualifications:
• A minimum of 3 years of experience supporting C-Level executives (CEO, COO, etc.) as an Executive Assistant.
• A Bachelor's degree or relevant certification is mandatory.
• Exceptional communication skills via phone, email, and instant messaging.
• Proficient in English (written and verbal) at a minimum B2 level.
• Strong organizational and time management abilities, with a keen attention to detail.
