About the job
Job Title: Executive Virtual Assistant - Marketing & Operations Support
Position Type: Full-time
Work Hours: 9:00 AM - 5:00 PM Pacific Daylight Time
Work Days: Monday - Friday
Salary: $7 - $8 per hour (based on experience)
Company Overview
Winning Assistants is a rapidly expanding home health agency dedicated to providing exceptional care for seniors and individuals with unique health needs. As we grow, we are assembling a dedicated support team capable of managing both digital marketing initiatives and high-level executive administrative tasks. This role will be instrumental in facilitating our external digital marketing partnerships while also addressing the daily operational requirements of our President.
Position Summary
This is a dynamic remote position ideal for a proactive and meticulous Virtual Assistant. Your responsibilities will be split equally between supporting our digital marketing efforts (in partnership with an external agency) and serving as an Executive Assistant to our President, S. M.
While you won't be directly managing digital campaigns, you'll play a crucial role in organizing schedules, tracking leads, managing communication, and ensuring overall organizational efficiency. On the executive side, your contributions will be vital in managing calendars, handling email correspondence, assisting with financial duties, and maintaining smooth operations.
Key Responsibilities
Digital Sales & Marketing Support (≈50% of the role)
- Collaborate with third-party marketing agencies and internal teams on digital projects.
- Assist in scheduling content and organizing marketing materials (emails, social media, etc.).
- Update CRM platforms with current lead and contact information.
- Monitor and report on outreach and lead generation activities.
- Support documentation of campaigns and follow-up communications.
Executive Assistant Responsibilities (≈50% of the role)
Administrative & Calendar Management
- Manage executive schedules, appointments, and meetings (both internal and external).
- Prioritize urgent matters, resolve scheduling conflicts, and send timely reminders.
- Prepare meeting agendas, record notes, and document follow-up action items.
Email & Communication Support
- Oversee and organize email inboxes; flag and respond to urgent messages.
- Compose, format, and send professional emails and internal memos.
- Coordinate communications with team members, vendors, and referral sources.
QuickBooks & Financial Support
- Review and reconcile transactions in QuickBooks Online.
- Assist with categorizing expenses and preparing monthly financial summaries.
- Generate and review invoices for private pay and third-party payers.
- Track payments, monitor aging reports, and follow up as necessary.
