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Executive Virtual Assistant - Support for Multi-Company CEOs

scale-virtuallyRemote — Philippines
Remote Full-time

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Experience Level

Experience

Qualifications

To thrive in this role, candidates must possess:1-2+ years of experience supporting C-Suite executives across multiple companies. The ability to work independently, prioritize tasks effectively, and take ownership of outcomes. Exceptional verbal and written communication skills with minimal regional accent, adept at crafting executive-level emails and documents. Proven multitasking and time management capabilities, maintaining focus despite interruptions. A high level of comfort with video communication tools.

About the job

Join our dynamic team at scale-virtually as an Executive Virtual Assistant, providing exceptional support to CEOs across multiple companies. This is a fully remote position, specifically for professionals based in the Philippines, where your skills in project coordination, communication, and time management will shine.

  • Priority will be given to applications that include an introduction video, highlighting your comfort with video communication, essential for this remote role.

Role Overview

In this pivotal role, you will manage the CEO’s time, priorities, and communications, acting as a vital operational extension across various organizations. Key responsibilities include:

  • Coordinating diverse projects
  • Scheduling and organizing meetings
  • Handling correspondence efficiently
  • Creating executive-level reports and presentations

As a proactive problem-solver, you will take charge of tasks requiring immediate attention, making decisions independently without the need for constant direction.

Key Responsibilities

Time Management for the CEO

  • Maintain and proactively manage the calendars for multiple companies.
  • Adapt schedules in real-time to meet shifting priorities autonomously.

Project Coordination

  • Oversee CEO-led initiatives, ensuring deadlines are met and addressing bottlenecks proactively.

Communication Management

  • Act as the main point of contact for internal teams and external clients reaching out to the CEO.
  • Draft and manage correspondence with the necessary escalation when required.

Meeting & Travel Arrangements

  • Organize and confirm meetings, conferences, and travel logistics.
  • Prepare detailed agendas and take actionable minutes.

Reporting & Presentations

  • Compile tailored reports and presentations, identifying and rectifying any inconsistencies before submission.

Process Improvement

  • Identify inefficiencies in office workflows and suggest actionable solutions for implementation.

Analytical Support

  • Conduct thorough analyses, including needs assessments and strategic planning, presenting actionable recommendations.

Ad Hoc Executive Support

  • Address urgent tasks independently, escalating only when necessary.

Essential Qualifications

  • 1-2+ years of experience supporting C-Suite executives across multiple companies.
  • Ability to work independently, prioritize tasks, and take ownership of outcomes.
  • Exceptional verbal and written communication skills; proficient in composing executive-level correspondence.
  • Strong multitasking and time management abilities, maintaining focus amidst interruptions.
  • Comfortable using various digital tools for communication and organization.

About scale-virtually

At scale-virtually, we specialize in providing top-tier virtual support to executives and teams across various sectors. Our commitment to excellence drives us to seek talented professionals who are dedicated to enhancing organizational efficiency and productivity.

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