Executive Assistant (PH)

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Role OverviewThe Executive Assistant plays a vital role in delivering extensive administrative support to senior executives, ensuring seamless daily operations and fostering effective interdepartmental communication. Key responsibilities include managing executives' schedules, organizing meetings, and safeguarding sensitive information.Key Responsibilities:Serve as a strategic partner to executives by prioritizing tasks, creating succinct briefing documents, and facilitating informed decision-making aligned with company objectives.Establish and maintain strong relationships with Executive Leadership Team (ELT) members and stakeholders, professionally representing executives and ensuring timely, confidential communication.Oversee executive inbox management, which includes daily triage, drafting and proofreading emails, organizing files, and maintaining audit-ready records.Proactively manage complex calendars, maintaining a 3-4 week forward view, resolving scheduling conflicts, and adapting to changes promptly.Coordinate all aspects of meetings and forums, including preparing agendas, managing technical requirements, capturing action items, and ensuring timely follow-ups.Support enterprise and executive business rhythms (e.g., ELT, RevCo, Town Halls) by providing clear schedules, pre-reads, logistics, and communication.Plan and execute executive travel and events comprehensively, covering itineraries, venues, catering, budgets, and contingency plans to ensure accuracy and compliance.Track progress of projects, tasks, and deliverables using central tools (e.g., MS Planner, Loop, Monday.com, SharePoint) to ensure visibility, resolution of overdue actions, and escalation of blockers.Manage budgets and expenses related to travel, events, and departmental activities, including reconciliation, reporting, and supplier coordination.Drive continuous improvement initiatives by optimizing workflows, utilizing automation and AI tools, ensuring governance, and mitigating operational risks.

Role OverviewWe are seeking a highly organized and dynamic Executive Assistant to provide exceptional support to our Executive Team. This role is pivotal in managing tasks that include generating reports, coordinating travel arrangements, taking meeting minutes, and executing various administrative duties. Key Responsibilities:Oversee the executive’s calendar, schedule meetings, and arrange travel itineraries.Collaborate with or supervise other administrative staff and projects, including the executive’s personal assistant.Prepare essential materials for meetings and presentations, conducting necessary research to equip the executive with the information required for decision-making.Handle administrative tasks such as expense reporting and maintaining vital information for the executive’s role.Manage office supplies, oversee petty cash, and process incoming mail, with light bookkeeping responsibilities as needed.Filter communications by responding to emails, managing the executive’s inbox, and serving as a gatekeeper for essential correspondence.Act on behalf of the executive when necessary, which may involve meeting clients, returning calls, or conveying the executive’s messages.Maintain a comprehensive contact management system to provide context for communications and meetings.Employ critical and analytical thinking to resolve problems swiftly, especially in high-pressure situations requiring immediate managerial decisions.Demonstrate proficiency with various technical tools necessary for document creation, file management, communication, and archiving.

Join Our Team as a General Virtual Assistant!At Wing, we are on an exciting mission to reshape the future of work for businesses globally. As a leading platform, we provide comprehensive solutions for companies aiming to build exceptional teams and streamline their operations.We are currently seeking a passionate and proactive General Virtual Assistant to join our dynamic team immediately!Duties and Responsibilities:1. Organize and manage documents and files efficiently.2. Perform data entry tasks, including preparing lead lists, transcribing audio recordings, and organizing research notes.3. Conduct product research, procure goods, and secure samples as needed.4. Maintain and update information for marketing and sales campaigns using a CRM system.5. Generate and send invoices, track payments, and manage company expenses.6. Compile data on trends and industry best practices, and prepare comprehensive reports.7. Oversee project management, facilitate internal communication, and organize company data.8. Coordinate team schedules, prevent scheduling conflicts, and ensure timely client meetings.9. Prepare travel itineraries and manage bookings for hotels and transportation.10. Handle incoming calls, schedule appointments, and conduct informational inquiries.11. Manage email correspondence, organize inboxes, and alert clients about important messages.12. Undertake ad hoc tasks as required.

Please ensure to whitelist the domains "lever.co" and "hire.lever.co" with your email provider to receive our communications.Disclaimer: This job description serves as a general outline for the position described below. Specific responsibilities and tools will be discussed in detail during the final interview. Please apply for the role that best aligns with your experience and location. We value candidates who can excel in this position!Remote BookkeeperAt Wing, we are on an inspiring mission to reshape the future of work for businesses across the globe! We aim to be the ultimate resource for organizations seeking to build exceptional teams and automate their operations.We are currently seeking a Remote Bookkeeper to join our team immediately!Key Responsibilities:1. Oversee contracts and agreements with vendors, consultants, banks, tenants, contractors, municipalities, and more.2. Execute account receivable duties, including invoicing, deposits, collections, and revenue tracking.3. Perform account reconciliations as required.4. Manage data entry and supervise the bank reconciliation process.5. Compile data for monthly financial reporting.6. Prepare balance sheets, financial statements, and payroll documentation.7. Uphold strict confidentiality regarding company financial records.8. Execute ad hoc tasks as necessary.Required Qualifications:• A minimum of 1 year of experience as a bookkeeper, especially with international clients.• Familiarity with US taxation is highly preferred.• Exceptional English communication skills, both verbal and written.• Strong grasp of financial and accounting concepts and terminology.• Proficient in QuickBooks, Asana, and Excel.• Tech-savvy with knowledge of modern technologies, including desktop sharing, cloud services, and VoIP.• Experience with word processing and spreadsheet software (e.g., MS Office).• Proficient in online calendars and scheduling tools (e.g., Google Calendar).• A proactive and self-motivated attitude.• Willingness to work during graveyard shifts.Technical Requirements:• USB headset with noise cancellation.• Functional webcam.• Main and backup computer with at least a 1.8 GHz processor and 4GB RAM.• Primary internet service speed of at least 25 Mbps wired connection.• Backup internet service speed of at least 10 Mbps.Employee Benefits:• Comprehensive health insurance (HMO).• Performance-based incentives.• Job stability and a supportive work environment.

Join Wing as a Remote Digital Marketing Specialist! Wing is dedicated to revolutionizing the future of work for businesses around the globe. We aim to be the premier destination for companies seeking to assemble elite teams and automate their operations.In this pivotal role, you will play an integral part in driving our marketing efforts forward. We are excited to welcome a Digital Marketing Specialist who can start immediately!Key Responsibilities:1. Manage and update digital content, including videos and graphics, ensuring a vibrant online presence.2. Design, implement, and oversee digital marketing campaigns across multiple platforms.3. Maintain brand consistency across all channels and touchpoints.4. Organize events and promotions to boost customer interaction and engagement.5. Oversee the contact database and support lead generation initiatives.6. Research and identify potential influencers and partners for strategic collaborations.7. Set up accounts and coordinate with affiliates while managing their payouts.8. Analyze KPIs, adjust bids or budgets, and assess keyword performance.9. Gather audience insights and collaborate with internal teams to develop a compelling content strategy.10. Create detailed progress reports to track and evaluate marketing campaign success.11. Conduct competitive research on industry trends and promotional strategies.12. Implement SEO best practices and perform keyword analysis.13. Handle general administrative tasks as required.14. Utilize content optimization tools to enhance website performance.15. Undertake additional tasks as needed.

Join Our Dynamic Team as a Remote E-Commerce Specialist!At Wing, we are on a mission to revolutionize the future of work for businesses around the globe. We aim to be the go-to partner for companies aspiring to build exceptional teams and streamline their operations effortlessly.We are currently seeking an E-Commerce Specialist to join our team immediately!Duties and Responsibilities:1. Oversee the overall management of our website, ensuring an optimal user experience.2. Address customer inquiries and concerns while assisting them with their selections.3. Enhance product listings through detailed descriptions, engaging visuals, and precise specifications.4. Cultivate customer relationships and establish partnerships with content creators, influencers, and complementary businesses.5. Collaborate with internal teams to develop creative concepts, layouts, and promotional initiatives.6. Strategically set pricing based on market trends and sales objectives.7. Monitor stock levels and liaise with suppliers and logistics partners to ensure availability and timely delivery.8. Create and manage PPC advertising campaigns and boost social media engagement.9. Perform ad hoc tasks as required.

Join our vibrant team at Lalamove as a Sales Executive, where your passion for sales and customer service will shine. In this role, you will be responsible for driving sales growth by identifying new business opportunities, building strong client relationships, and delivering exceptional service to our customers.You will collaborate closely with our marketing and operations teams to provide seamless service and solutions tailored to our clients’ needs. If you thrive in a fast-paced environment and have a knack for closing deals, we want to hear from you!

Role OverviewAs a Financial Planning Assistant, you will play a vital role in our administration team, merging administrative responsibilities with the preparation of insurance premium quotes and estimates. Your main goal will be to provide exceptional service to our clients by demonstrating meticulous attention to detail, ensuring timely completion of tasks, and proactively meeting client needs.Key Responsibilities:Compile and summarize client information, organize files, and input data into financial planning software.Create product comparison reports, engaging in digital communication with insurance and investment firms to collect detailed portfolio information for clients.Develop application forms, reports, and mindmap presentations.Submit application forms and diligently follow up on the status of applications, insurance, underwriting, and medical assessments.Prepare portfolio reports, presentations, documents, invoices, and templates for client meetings.Coordinate meetings and appointments while managing travel itineraries.Maintain a professional demeanor with both staff and clients.Ensure confidentiality in all client and company matters.Perform additional tasks as assigned by the client or team leader.

Role Overview Position: Workforce Management Executive Location: Cebu City, Cebu, Philippines (100% onsite) Start Date: ASAP Shift: Midshift Account Type: Support Main Responsibilities Maintain and update headcount and capacity planning tools to support daily operations. Develop accurate forecasts for call volume, productivity, and shrinkage. Prepare detailed monthly reports for each account. Evaluate hiring and internal transfer decisions to maintain proper staffing levels. Review scheduling outcomes and recommend ways to improve efficiency. Collaborate with internal teams and external partners on capacity planning and recruitment projects. Coach and mentor team members to strengthen group performance.

Role OverviewThe Senior Accounting Assistant is a pivotal member of our accounting and finance team based in Australia. This role involves providing advanced administrative support, coordinating with clients, and handling the preparation and processing of financial data, alongside accounting and compliance tasks. A strong grasp of accounting principles and processes is essential for executing responsibilities with precision and efficiency while working autonomously on routine tasks with minimal oversight.Key Responsibilities:1. Administrative and Client CoordinationOversee client document submissions, ensuring all necessary files are meticulously collected and organized.Communicate with clients to follow up on outstanding documents or clarify data entries.Keep internal checklists and client folders updated to guarantee completeness and compliance.2. Financial Data ManagementEnter, validate, and update financial transactions within client-specific systems and software.Maintain the accuracy of financial data and records.Create basic reports and summaries as requested by senior team members.3. Accounting and Compliance SupportConsistently reconcile bank statements, credit card accounts, and other financial records to ensure accuracy and report any discrepancies.Administer invoices, receipts, and expense claims in accordance with Australian GST requirements.Process payroll, superannuation, and Single Touch Payroll (STP), ensuring that monthly balances are accurate and reconciled.Conduct manual journal entries related to payroll tax and reconcile them at month-end.Handle revenue processing tasks independently, including generating revenue statements, workpapers, tracking reports for fees and loans, and creating journal entries.Manage the recording of asset acquisitions, disposals, and depreciation schedules, ensuring all asset records are accurate and up to date.Conduct pre-reviews of financial performance and management performance reports for accuracy and flag discrepancies.Prepare annual accounts with minimal supervision.Calculate Instalment Activity Statements (IAS) and Business Activity Statements (BAS) with minimal oversight.Prepare tax returns and generate working papers, inputting figures into tax preparation software with minimal supervision.

Role overview The Assistant Manager - Training at tasq-work is responsible for building team capabilities and supporting operational targets. This onsite position in Cebu City centers on guiding team members and ensuring that training activities are well organized and effective. What you will do Manage the entire training process, monitoring each stage and addressing issues as they come up. Seek ways to improve both efficiency and results. Coach team members by providing regular feedback and personalized support to help them develop their skills and contribute to team goals. Lead onboarding for new hires, giving clear instructions and mentorship so they can settle into their roles with confidence. Handle escalations by collaborating with stakeholders and maintaining open communication with clients and team members to resolve concerns quickly. Share recommendations on process improvements and system updates, helping others understand workflows and encouraging operational enhancements. Engage with clients at a supervisory level when needed, addressing concerns professionally and building strong working relationships that align with business needs. Work setup This is a full-time, onsite role based in Cebu City, Cebu, Philippines.

Role OverviewThe Accounting Assistant is integral to the firm’s strategy for sustainable growth and skill enhancement. This position is perfect for individuals eager to evolve into accomplished accounting professionals, gaining valuable insights across a variety of clients and sectors within public practice.Operating within established standards and performance benchmarks, this role ensures the delivery of precise, timely, and high-quality financial outputs. The Accounting Assistant works closely with the team, proactively contributing and taking ownership of tasks while continuously enhancing their technical skills and professional development.Key Responsibilities:Prepare financial statements and income tax returns for a range of clients, ensuring compliance with applicable tax laws.Assist in tax reconciliations and compliance obligations, addressing client queries as needed.Support business advisory initiatives, including financial analysis and involvement in Virtual CFO and tax planning processes.Manage projects within established budgets and timelines, maintaining proactive communication.Foster strong professional relationships with clients and colleagues, exhibiting initiative, accountability, and a commitment to high professional standards.

Role OverviewThe Senior Financial Planning Assistant plays a crucial role in providing advanced administrative support and exceptional client service to our financial planning team. We are seeking a highly organized and proactive individual capable of managing complex financial planning responsibilities, including report generation, insurance premium assessments, client engagement, and effective portfolio management.This position is integral to ensuring the seamless operation of our financial planning office while managing intricate financial planning tasks.Key Responsibilities:Compile client information and establish client files, including data entry into financial planning software.Generate product comparison reports, liaising with insurance and investment companies to obtain specific details on client portfolios.Prepare comprehensive portfolio reports and meeting agendas for client interactions.Draft application forms and create presentation reports.Maintain and manage the prospect database within the CRM system.Submit application forms and ensure follow-ups on authorizations.Distribute meeting reminders and advisory documents to clients.Organize and monitor advice recommendations for review processes.Foster professionalism in all staff-client interactions.Maintain strict confidentiality in all matters.Execute additional tasks as assigned by the client or Client Service Manager (CSM).

Role overview tasq-work seeks an Assistant Manager - Operations for its Cebu City office. This onsite role centers on supporting operational excellence in a BPO or call center setting. The Assistant Manager will play a key part in maintaining smooth daily operations and strengthening team performance. Key responsibilities Supervise daily operational processes, identify challenges, and implement solutions to improve efficiency and effectiveness. Coach team members and provide feedback to support their development and drive team results. Lead training for new hires, helping them integrate into the team with confidence. Handle escalations professionally, resolving concerns from clients or team members to maintain strong working relationships. Recommend improvements to processes and systems, and guide the team in adopting best practices for productivity. Engage with clients at a supervisory level, address their needs or feedback, and represent the team to build positive partnerships. Requirements Bachelor's degree in any field Minimum of 2 years in a leadership role within a BPO or call center Experience or familiarity with the Insurance or Healthcare sectors is an advantage Work setup This position is fully onsite in Cebu City, Cebu, Philippines.

Role OverviewThe Mortgage Broking Assistant plays a crucial role in managing loan applications from the initial document collection to post-settlement activities. This position involves effective communication with clients, financial institutions, and various stakeholders to ensure a streamlined and efficient loan approval process.Key Responsibilities:Collect detailed information from clients, manage document retrieval, and process applications from initial preparation to post-credit functions.Submit loan applications and facilitate approvals through to final settlement.Analyze lender, credit, and application submission requirements.Monitor the status of loan applications until settlement is achieved.Maintain clear communication with all parties involved, including clients, banks, settlement agents/solicitors, debt collectors, and real estate agents.Keep clients and business partners informed throughout the loan process.Provide broker management and support.Oversee post-settlement customer care.Maintain an organized database system, ensuring client information is up to date.

This Lead Assistant Manager - Operations role is based onsite in Cebu City, Cebu, Philippines. The position centers on managing daily operations within a BPO or call center environment, with a focus on team leadership and process improvement. Key Responsibilities Supervise day-to-day operations, address operational issues promptly, and implement improvements to enhance efficiency and outcomes. Coach and motivate team members, providing regular feedback to support both individual and group goals. Lead onboarding and training for new hires, ensuring a smooth transition and effective integration into the team. Handle escalations with professionalism, working to resolve concerns and maintain a high level of customer satisfaction. Recommend updates to processes and systems, equipping the team with resources for strong performance. Engage in supervisory-level client meetings as needed, representing the team and supporting client relationships. Requirements Bachelor’s degree. Minimum of 3 years’ experience in a BPO or call center setting as an Assistant Manager for Operations. Location This position requires onsite work in Cebu City, Cebu, Philippines.

Start Date: ASAPWork Arrangement: 100% Onsite (Cebu)Account Nature: RetailWorking Hours: 9 AM to 6 PMQualifications:Minimum of 5 years of professional graphic design experience with a strong emphasis on print and branding, demonstrating effective team leadership and a thoughtful approach to space and typography.Bachelor's Degree in any field is required.Required Skills:Proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign) with the ability to create visually compelling designs.Strong expertise in print design, showcasing an exceptional eye for layout, typography, and color coordination.Adept at managing multiple projects and performing under tight deadlines in a dynamic environment.Flexible and positive attitude, eager to lead and welcome transformative changes.Excellent communication skills and a collaborative spirit, comfortable working both independently and as part of a team.Meticulous attention to detail to ensure high accuracy and adherence to design guidelines.Preferred Qualifications:Experience in the fashion retail industry.Job Responsibilities:Design visually striking print materials that embody brand identity with a focus on strong typography and meticulous detail.Maintain a high level of speed, accuracy, and quality in deliverables.Implement design revisions and feedback promptly to meet deadlines.Ensure brand consistency in all design outputs, adhering to creative guidelines.Stay informed about the latest trends in fashion, retail design, and social media.

tasq-work is seeking a Senior Executive Process Trainer to join its healthcare account team in Cebu City. The position centers on creating and delivering training programs that help staff develop their skills and achieve strong performance. Main responsibilities Design and conduct training sessions tailored for healthcare account employees Collaborate with team members to assess and address learning needs Encourage teamwork and shared learning throughout the training process Promote ongoing improvement in training and development methods Work location This role is based onsite in Cebu City, Cebu, Philippines. Regular in-person presence is required.

Role OverviewAs a Senior Mortgage Broking Assistant, you will play a crucial role in the management of loan applications, guiding them from the preparation of initial documents to post-settlement activities. Your responsibilities will include collaborating with clients, financial institutions, and various stakeholders to facilitate a smooth and efficient loan process.Key Responsibilities:Provide comprehensive support to brokersEngage regularly with internal and external stakeholdersCollect necessary information from clients, retrieve documentation, and handle applications from initial preparation to post-credit functionsSubmit loan applications and manage the approval process through to settlementAnalyze lender, credit, and application submission criteriaPackage and submit complete loan applications to lendersMonitor the progress of loan applications until settlementMaintain communication with all transaction participants, including clients, banks, settlement agents, solicitors, debt collectors, and real estate agentsKeep clients and business partners informed throughout the loan processDeliver post-settlement customer careUpdate and maintain the database system with client informationPerform general administrative tasks