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Facilities and Administration Executive - Analyst

NagarroTokyoNew
On-site Full-time

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Experience Level

Entry Level

Qualifications

Essential Skills: Proficiency in Microsoft Excel, General Operations, and strong Communication & Collaboration skills. Fluency in Japanese and English is a must.

About the job

  • Assist with the daily administrative functions of the Japan office, ensuring efficient operations.
  • Oversee the seamless operation of office facilities, utilities, and supplies while liaising with vendors. Welcome visitors warmly and provide refreshments (tea/coffee).
  • Serve as the primary point of contact for visitors, clients, and guests.
  • Manage visitor registrations, entry protocols, and badge issuance efficiently.
  • Coordinate meeting room reservations and prepare spaces prior to meetings.
  • Collaborate with external agencies for housekeeping, pantry services, and facility management.
  • Supervise housekeeping personnel to uphold cleanliness and hygiene standards.
  • Communicate with vendors regarding routine services, repairs, and maintenance tasks.
  • Monitor vendor performance to ensure timely and effective service delivery.
  • Assist in processing invoices and maintaining vendor documentation.
  • Ensure compliance with workplace safety and security regulations.
  • Coordinate with building security and management teams.
  • Support emergency procedures and promptly report incidents.
  • Maintain office records, documentation, and filing systems.
  • Help organize office events, meetings, and employee engagement initiatives.
  • Provide administrative support to leadership or teams as necessary.
  • Ensure adherence to company policies and local regulations.
  • Assist leadership and teams with ad-hoc administrative tasks.

About Nagarro

Nagarro is a global leader in digital product engineering, dedicated to transforming challenges into opportunities through innovative solutions. With over 18,000 experts across 38 countries, we embody a culture of agility and forward-thinking that empowers our clients to succeed. Our approach combines a deep understanding of technology with a clear vision of the future, allowing us to navigate the rapid changes in IT and digital engineering. We invite you to join our Nation of Nagarrians as we embrace the future together.

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