About the job
The Financial Operations Manager will play a pivotal role in managing the day-to-day functions of our accounts payable and accounts receivable departments. This position is integral to ensuring the smooth financial operations of the organization.
Key Responsibilities:
Accounts Payable:
- Act as the primary administrator of the online accounts payable system (BILL), ensuring all invoices are properly approved and coded.
- Guarantee timely payment of recurring invoices for operations and HR.
- Gather and maintain W9 forms for all new and existing vendors.
- Review staff expense reimbursements for adherence to company policies and manage weekly payment processing via Certify.
- Reconcile and record monthly transactions for the corporate credit card (American Express).
- Address any inquiries from vendors or staff regarding accounts payable processes.
- Track and follow up on monthly credit card report submissions with staff.
Accounts Receivable:
- Record cash receipts against open invoices for payments received via the lockbox and ACH/Wire in the association management system (Nimble).
- Download and archive all lockbox documents and banking receipts for record-keeping.
- Respond to customer inquiries to facilitate prompt payment processing.
- Coordinate the submission of AR invoices into customer procurement systems, collaborating with Membership for timely submissions.
- Prepare and dispatch customer invoices as required.
Additional Duties:
- Compile weekly cash position reports for the organization.
- Complete census reports quarterly as needed.
- Collaborate with outsourced accountants for monthly close documentation and reviews.
- Assist with year-end audits and 990 requests as necessary.
- Support budget preparation and year-end financial projections.
- Engage in one-time finance-related projects as directed by the Senior Vice President of Financial Operations.
