Vermant Automotive Group logoVermant Automotive Group logo

HR Backoffice Medewerker

Vermant Automotive GroupMechelen, Antwerpen, België
On-site Full-time

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What will you do?Prepare welcome packages for new colleagues, including requests for email addresses, work attire, mobile numbers, and access to systems. Manage group and hospitalization insurance, ensuring accurate monthly administrative processing. Oversee HR supplies such as fuel cards, SIM cards, and onboarding materials, enabling new team members to start smoothly. Schedule medical examinations and maintain the IDEWE portal for safety and wellbeing. Post and deactivate job vacancies and administrate application follow-ups. Track internship applications and draft internship contracts for students from higher and secondary education. Log training sessions and keep all data accurately updated in the L&D system. Organize gifts for colleagues during festive occasions such as Sinterklaas and Easter. Process documents for the digital personnel file, including scanning, registering, archiving, and handling incoming mail. Support HR projects such as onboarding and employer branding (administrative and supportive role). Collaborate with various departments within and outside the organization, including HR, marketing, and IT partners. Who are you?Administratively precise – You maintain accurate records, such as training and personnel files, and adhere to established procedures. You possess 2 to 4 years of relevant work experience in an administrative role, ideally within a back-office setting. Discreet – You handle confidential information professionally. Communicative – You communicate fluently and accurately in Dutch and seek clarification promptly when needed. Service-oriented – You prioritize the needs of your colleagues and the HR team.

About the job

Vermant Automotive Group is actively seeking a dedicated HR Backoffice Medewerker who possesses strong administrative skills and enjoys ensuring that all tasks are managed accurately and meticulously.

In this role, you will facilitate the smooth and organized execution of HR processes behind the scenes: from preparing welcome packages for new colleagues, managing HR supplies, tracking insurance and internship contracts, to posting job vacancies and processing documents for the digital personnel file.

You will collaborate closely with various colleagues and departments to ensure that all HR tasks are executed seamlessly.

If you have a keen eye for detail and derive satisfaction from precise administration, then this position is perfect for you – a role where everything behind the scenes runs like a well-oiled machine!

About Vermant Automotive Group

Vermant Automotive Group is a dynamic and innovative company in the automotive sector, dedicated to providing outstanding services and support to its employees and clients. We value precision, teamwork, and a commitment to excellence.

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