About the job
At BECIS | DIOR, we are committed to development, enhancement, and collective growth. To achieve this, we require dedicated individuals who make a significant impact behind the scenes. As a Management Assistant, you will be the backbone of our executive team and internal operations. With your organizational skills, enthusiasm, and proactive approach, you will ensure that our organization operates more smoothly every single day.
What Will You Do?
In your role as a Management Assistant, you will be the key player in ensuring seamless operations. You will support the executive team in their daily tasks, from managing busy schedules to preparing meetings and summarizing decisions and action items. You’ll maintain oversight of the email inbox, ensure timely dissemination of information to the right individuals, and monitor progress on ongoing commitments.
You will communicate regularly with team leaders across various departments including Advisors, Finance, HR, MarCom, and Recruitment. You will assist in planning organization-wide activities, update presentations and documents, and step in whenever needed. Often, you will proactively address tasks even before they are brought to your attention, as you have a knack for sensing what needs to be done and enjoy doing it. Your structured approach will bring order, calm, and continuity to our dynamic environment, allowing BECIS | DIOR to operate more efficiently every day.
In Summary, You Will Primarily:
- Manage calendars and email inboxes.
- Organize, prepare, coordinate, and document meetings.
- Track action items and schedules.
- Draft or update presentations, reports, and other documents.
- Handle ad-hoc tasks as they arise.
