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Recruiting Coordinator

OdysseyPalo Alto
On-site Full-time

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Experience Level

Entry Level

Qualifications

QualificationsExceptional organizational and multitasking abilities in a fast-paced environment. Strong communication skills, both verbal and written, with a focus on candidate engagement. Experience with ATS systems, preferably Ashby, and familiarity with onboarding processes. Analytical mindset with the ability to track and report on metrics effectively. A proactive approach to problem-solving and process enhancements. Passion for fostering a positive candidate experience and commitment to operational excellence.

About the job

About Odyssey

Odyssey is an AI laboratory focused on building general-purpose world models. These multimodal intelligence systems support a range of consumer, enterprise, and intelligence applications. The team’s flagship model, Odyssey-2 Pro, reflects a commitment to advancing the field.

Role Overview

The Recruiting Coordinator joins a growing team in Palo Alto and supports hiring across research, engineering, product, and operations. This role centers on creating a positive candidate experience and ensuring smooth recruiting operations as Odyssey scales.

What You Will Do

  • Coordinate complex interview schedules for multiple open roles, working with founders, researchers, and engineering leaders across time zones.
  • Serve as the main point of contact for candidates throughout the process, from first outreach to offer stage.
  • Maintain and update the Applicant Tracking System (Ashby), track candidate progress, identify bottlenecks, and ensure data accuracy.
  • Work with Rippling and internal tools to manage onboarding logistics, background checks (using Checkr), and new hire setup.
  • Monitor and report on recruiting metrics, including time-to-fill, pipeline conversion rates, interviewer utilization, and scheduling efficiency.
  • Support employer branding by updating job postings on LinkedIn and other sites, curating content for career pages, and assisting with event logistics.
  • Arrange logistics for recruiting events, on-site interviews, and candidate travel as needed.
  • Spot opportunities to improve recruiting processes and help drive operational efficiency.

About Odyssey

Odyssey is pioneering advancements in artificial intelligence, specifically focusing on general-purpose world models that open up new pathways for innovation across a variety of sectors. With a commitment to harnessing AI for transformative applications, we are shaping the future of technology.

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